Midyear Tax Planning for Small Businesses and Owners

Summer isn't just for barbeques and baseball. It's also a good time to think about ways to cut your 2023 business tax bill. Here are four planning ideas for small business owners to consider, assuming there won't be any changes to current federal tax laws at least through 2024.

1. Establish a Tax-Favored Retirement Plan

If your business doesn't already have a retirement plan, now might be the time to take the plunge. Current rules allow for significant annual deductible contributions. For example, if you're self-employed, you can set up a simplified employee pension (SEP) plan for yourself. Then you can contribute up to 20% of your net self-employment income, with a maximum contribution of $66,000 for your 2023 tax year. If you're employed by your own corporation, you can contribute up to 25% of your salary, with a maximum contribution of $66,000.

Besides SEPs, other small business retirement plan choices include:

• 401(k) plans,
• Defined benefit pension plans, and
• Savings Incentive Match Plan for Employees (SIMPLE) IRAs.

The optimal choice depends on your circumstances. For instance, a SIMPLE IRA can be a good choice if your business income is modest. If you have plenty of discretionary cash to put away for retirement, non-SEP plans may allow bigger deductible contributions.

Important: When setting up a retirement plan, be aware that if your business has employees, you may have to cover them, too.   

In many cases, you can still establish a plan and make a deductible contribution for 2022. The general deadline for setting up a tax-favored retirement plan, such as a SEP or 401(k) plan, is the extended due date for the return for the year you or your business entity want to make the initial deductible contribution.

For instance, if you extended your 2022 personal tax return and operate a sole proprietorship or single-member LLC that's treated as a sole proprietorship for federal tax purposes, you have until October 16, 2023, to establish a plan and make the initial deductible contribution.

There is a critical exception, however. To make a SIMPLE IRA contribution for the 2022 tax year, you must have set up the plan by October 1, 2022. So, if the SIMPLE IRA option is appealing, establish the plan and make the initial contribution by October 1, 2023.

2. Take Advantage of Generous Depreciation Tax Breaks

Current federal income tax rules allow generous first-year depreciation write-offs for eligible assets that are placed in service during your business' current tax year. To take advantage of favorable federal income tax depreciation rules, consider making eligible asset acquisitions between now and year end.

Here's an overview of applicable depreciation rules and the planning opportunities they might provide for your business:

Section 179 deductions. For qualifying property placed in service in tax years beginning in 2023, the maximum allowable first-year Sec. 179 deduction is $1.16 million. (See

Sec. 179 deductions can't cause an overall business tax loss, and deductions are phased out if too much qualifying property is placed in service in the tax year. Also, the Sec. 179 deduction limitation rules can be tricky if you own an interest in a pass-through business entity, such as a partnership, limited liability company (LLC) treated as a partnership for tax purposes or S corporation.   

First-year bonus depreciation. For qualified new and used property that's placed in service in calendar year 2023, 80% first-year bonus depreciation is available (down from 100% for 2022). Before taking advantage of 80% first-year bonus depreciation, however, you should generally write off as much as you can with Sec. 179 deductions. 

Depreciation deductions for heavy SUVs, pickups and vans. Favorable federal income tax depreciation rules apply to new and used heavy vehicles used over 50% for business. For tax purposes, these vehicles are considered transportation equipment that qualifies for Sec. 179 deductions and 80% first-year bonus depreciation. To qualify for this favorable treatment, the vehicle must have a manufacturer's gross vehicle weight rating above 6,000 pounds.

Depreciation deductions for cars, light SUVs, light trucks and light vans. For these vehicles that are used over 50% for business, special luxury auto depreciation limitations apply. Thankfully, the limitations aren't that strict. For passenger autos placed in service in 2023, the maximum luxury auto depreciation deductions are:

• $20,200 for year 1 if bonus depreciation is claimed ($12,200 if bonus depreciation isn't claimed),
• $19,500 for year 2,
• $11,700 for year 3, and
• $6,960 for year 4 and thereafter until the vehicle is fully depreciated.

For vehicles acquired and placed in service in 2023, the $12,200 first-year luxury auto depreciation limit applies only to vehicles that cost $61,000 or more. If first-year bonus depreciation of $8,000 is claimed, the $20,200 first-year luxury auto depreciation limit applies only to vehicles that cost $69,000 or more.

3. Time Business Income and Deductions for Tax Savings

If you conduct your business using a pass-through entity, your shares of the business' income and deductions are passed through to you and taxed at your personal rates. Pass-through entities include:

• Sole proprietorships,
• S corporations,
• LLCs, and
• Partnerships.

Assuming no legislative changes, next year's individual federal income tax rates will be the same as this year's. Plus, there will likely be significant inflation adjustments to the rate bracket thresholds.

The traditional strategy of

On the other hand, if you expect to be in a

4. Maximize the QBI Deduction

The deduction based on qualified business income (QBI) from pass-through entities was a key element of the Tax Cuts and Jobs Act. For tax years through 2025, the deduction can be up to 20% of a pass-through entity owner's QBI. This break is subject to restrictions that can apply:

• At higher business income levels, and
• Based on the owner's taxable income.

The QBI deduction is only available to individuals, including pass-through entity owners, trusts and estates. It can also be claimed for up to 20% of income from qualified real estate investment trust dividends and 20% of qualified income from publicly traded partnerships. 

Because of the limitations on the QBI deduction, tax planning decisions may increase or decrease your allowable QBI deduction. For example, claiming big first-year depreciation deductions can reduce QBI and lower your allowable QBI deduction. So, if you can benefit from the deduction, be careful making tax planning moves. Your SSB tax advisor can help you put together strategies that give you the best overall tax results.    

Which Purchases Are Eligible for Sec. 179 Deductions?

Most types of personal property used for business and off-the-shelf software costs are eligible for Section 179 deductions. These deductions can also be claimed for personal property used predominately to furnish lodging or in connection with the furnishing of lodging. Examples include:

• Furniture,
• Kitchen appliances,
• Lawn mowers, and
• Other equipment used in the living quarters of a lodging facility or in connection with a lodging facility such as a hotel, motel, apartment house, dormitory, or other facility where sleeping accommodations are provided and rented out.

This break can also be claimed for real property expenditures for qualified improvement property (QIP), up to the maximum annual allowance.

QIP refers to any improvement to an interior portion of a nonresidential building that's placed in service after the date the building is placed in service. However, expenditures for enlargement of the building, any elevator or escalator, or the building's internal structural framework are excluded.

Sec.179 deductions can also be claimed for qualified expenditures for roofs, HVAC equipment, fire protection and alarm systems, and security systems for nonresidential real property. To qualify, these items must be placed in service after the nonresidential building has been placed in service.

Consult Your SSB Tax Pro

Fortunately, no major tax law changes are expected this year.  This article covers just the tip of the tax planning iceberg for small businesses. Contact your SSB tax advisor to discuss midyear planning strategies to determine the right course of action based on your situation.

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